How to Conduct an Online Board Meeting

Online board meetings are an example of a virtual meeting that relies on the use of a reliable video conferencing program to hold meetings. Meetings can be held at home or other locations with internet access. They provide many benefits, including better governance for nonprofits as well as more efficient meeting times and a greater diversity of participants.

If you’re planning to hold online board meetings the first thing you need to be sure to verify local laws and regulations and with your mission-driven group. They are generally prohibited by the internal policy of some mission-driven businesses and organizations, and may be illegal in certain states or regions.

Participants should check that their equipment works properly prior to a virtual meeting (computer headphones, headsets and microphones). The person who is organizing the meeting should draft an agenda and invite everyone to join. Attach a copy of the calendar invitation to ensure that everyone has access to it. Also, add notes, feedback or any other remarks prior to the date. This will help streamline the meeting and increase participation.

Board members must adhere to the rules of online meetings during the meeting by helpful site turning off their camera and only speaking if they are called upon. The chair of the meeting should solicit volunteers to lead the discussion, and also identify an observer. The chair of the board should make quick check-ins to ensure that everyone is on the same page and on the same page.

It’s essential to follow up on any action items or deadlines that were assigned in person or listed on the board’s platform. This will help increase accountability and allow board leaders to contact members who aren’t fulfilling their duties.