In the digital age where data is expanding at unprecedented rates and becoming the new oil, safeguarding sensitive information is more important than ever. The practice of data protection entails the implementation of policies and procedures designed to prevent data loss or corruption, thus ensuring the reliability and security of data.
The following are the basic principles of data protection:
1. Data availability – ensuring that data is always available to users, regardless of whether they are stored online or offline. This includes methods of accessing the data, storing it, and managing data according to its context and sensitivity making it always available for reporting, analytics as well as development and testing.
2. Data management – Ensuring that data is managed in a way that is compliant with business and regulatory requirements. This includes preventing data access by unauthorised persons by implementing policies like roles-based data access control and encryption that ensure that only authorized users have access to data. This also includes restricting access to data using tools, such as usage logging and file classification that enable companies to monitor who is using which documents and how they are being used.
3. Data privacy – Ensuring that personal data is handled lawfully, fairly, and transparently, with clear communication to data subjects on how their information will be used. It also means restricting the collection and processing of personal data to that which is strictly required for the purpose it was intended to serve.
Data security management can be a difficult process however it can be made simpler and efficient with the right system. The first step in creating an effective organization system is to identify specific goals, such as maintaining the GDPR’s compliance and protecting personal data. From there the system can be planned and implemented with the help of software www.contactdataroom.com tools that can streamline the process.